Project applicants will be expected to demonstrate a set of outputs from their project, the precise nature of which will depend on their funded network project. Awardees will produce a written report in plain English together with a 3–5 minute summary video; these will be lodged on the websites of funders, RIA and RSE. Successful awardees may also be expected to participate fully in an end-of-project Summit to showcase their work in an international forum which may be held both online and in person. Any additional outputs will be tailored to the nature of the network, e.g. records of exhibitions, publications, events, new networks created.

Applicants will also be asked to demonstrate the impact of the network grant, in terms of:
• Bilateral and in-country activities that have taken place as a result of the funding that would not have occurred otherwise;
• Current and future benefits of the networks for project partners, including scoping for new grants (e.g. Horizon Europe);
• Current and future benefits of the networks for those involved, including participants from the general public,
• Service users (where relevant) and particularly those who may not typically have the opportunity to be involved in a project of this type.

Awardees are required to submit a final report by 31 July 2025, using the template provided by the RIA and RSE when the offer of an award is made. The report should:
• Outline the progress relative to the research programme and outputs indicated in the original application;
• Set out the main research objectives of the Grant and delivery against them;
• Provide a list of all outputs, e.g. publications produced (or in progress), conference presentations, collaborations, events etc.;
• Include a non-confidential executive summary;
• Provide a 3–5 minute video giving an accessible project summary.

The RIA and RSE must be consulted on, and informed of any significant changes to, the proposed project following approval of the application (e.g. change of institution). Failure to consult the RIA and RSE about proposed changes could result in funding being withdrawn.
If the project has to be cancelled for any reason, the RIA and RSE will seek reimbursement of any funds held by the host institution.
It will not be possible to carry forward unspent funds beyond the project end-date.

Any publications or other outputs arising from the research funded by the award would be expected to acknowledge the RIA and RSE’s support.

Royal Irish Academy: You must also ensure that the ‘Guidelines for acknowledging funding’ are followed including use of the RIA logo as outlined here.
Royal Society of Edinburgh: The RSE must be acknowledged in all reporting and associated
presentations. Successful awardees will be provided with a document on ‘acknowledgement of funding from the RSE’.

If the awardee is found to be guilty of research misconduct or personal misconduct the RIA and RSE may withdraw the award. Please see the RSE website for the definitions of good conduct and misconduct.
If a material change in the applicant’s circumstances should occur after submitting the application, details should be notified by email to the relevant contact point at the RSE or RIA.
All substantial changes to the initial budget must be approved by the RSE (or RIA).
By signing the application form and accepting the grant offer letter both the host institution and the applicant agree to be bound by the guidelines and terms and conditions upon acceptance of the award by the host Institution. Both the funders, the Royal Irish Academy and the Royal Society of Edinburgh shall be entitled to enforce these terms and conditions.

Payment of grants and reporting requirements (Applicable to RIA Awardees only)

Those successful for this grant scheme will be notified of the outcome via email. Following this, the
drawdown process for the grant will commence.

Acceptance and payment one: Successful applicants should email grants@ria.ie confirming acceptance of the grant and all conditions.
Our Finance department will then make contact under separate cover to request the financial information required, including verification of tax clearance status. If an institution is administering the award on behalf of the grantee then we will require the bank details of the institution. 50% of the Grant (payment one) will be processed upon receipt of the documents listed above
Important: this required documentation should be submitted by 26 January 2024, at the latest.
Failure to submit your details to accounts will delay the grant drawdown.

Payment two: the remaining 50% of the grant (payment two) will be released upon safe receipt of the following:
A detailed report, which will include a fully vouched and detailed statement of income and expenditure
using the template available from grants@ria.ie.
Submitted receipts for each expense incurred (Important: Only vouched expenses will be reimbursed).

Additional notes:
This award is subject to the travel and subsistence rates as set out by the Department of Public Expenditure and Reform. Please note that expenses listed as ineligible in the notes to applicants during the application process cannot be claimed.
It should be noted that the sum allocated is the maximum to be awarded and final amount will be based on vouched expenditure. You must submit ALL receipts as you will be required to return any unspent funds to the Academy. Please note that this specifically includes items for which there is no receipt attached.
The report form will be sent with your offer letter from the Royal Irish Academy.
Deadline for submission of your report is 26 July 2024.
The report will include a lay summary of your project (maximum 200 words) and require relevant high quality image (300dpi), for inclusion on the Academy website and annual review. This summary should be written in plain English, free from jargon and at a reading level as found in a standard broadsheet newspaper. It should provide a concise overview of the project, main findings and impacts of the research.

Payment of grants and reporting requirements (Applicable to RSE Awardees only)

• It is your responsibility to fully discuss finance arrangements with your host institution to ensure they are aware of their responsibilities.
• The award is paid by the RIA or RSE to the host institution which will pay the awardees.
• Once the awardee has completed their project, they will be required to send in an invoice, statement of expenditure and final report. These forms must be submitted together [we cannot accept forms sent in separately]. Payment to the institution will be made in arrears in receipt of these three documents. It is the responsibility of the awardee and the Finance Team at the awardee’s Institution to organise to have these documents sent in. Only once received can their award payment be processed. The RSE will provide a template for the final report.
• The statement of expenditure should detail the total amount received, actual spend and any outstanding balance to be returned to the RSE. The statement must be on headed paper and signed off by a senior member of the award finance team at the host institution.
• Payment will be subject to satisfactory performance and adherence to the Terms & Conditions governing the award. A percentage of payment may be withheld from the institution if the award holder fails to meet the requirements of the award described in the Terms & Conditions, including the meeting and reporting requirements below. In accepting this award, the Host Institution is expected to have in place policies covering misconduct together with procedures that would be applied should the award holder fail to abide by them. This award may be withdrawn should the awardee be found guilty of misconduct or unacceptable behaviour (both personal and work-related).
• The RSE can withdraw funding at any time if the terms and conditions or guidelines are not being completely adhered to and followed.